Xerox Document Controller, Real Estate Information Management in Virtual, New Jersey

The Document Controller (DC) as a member of the Real Estate Information Management (REIM) group supporting real estate construction project teams by managing project design documents and by advocating document standards and requirements. The DC performs a variety of document control functions using cloud-based electronic document management system. The DC will work with end-users to collect, maintain, and distribute documents while ensuring quality and integrity of the documentation.

The qualified candidate will have electronic document management experience within the design and construction industry. This position is responsible for all client-facing document control activities. These activities require cooperation across a large group of individuals that include both on-site and off-site stakeholders.

Purpose:

• Responsible for the management of projects for external customers only, including managed services and professional services consultancy, IT outsourcing services and outsourcing service delivery.

• The role holder develops, documents and maintains program/project schedules, resource plans and program/project budgets.

Scope:

General:

  • Builds knowledge of the organization, processes and customers

  • Requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills

  • Receives a moderate level of guidance and direction

  • Moderate decision making authority guided by policies, procedures, and business operations protocol

Primary Responsibilities:

May perform one or more of the following duties:

  • Maintain engineering drawings, project reports, specifications, proposals, and other documentation for multiple construction projects

  • Support multiple on-site and off-site project team members engaged in the design, construction, and integration of real estate capital projects and related document management

  • Ensure design and construction deliverables meet document submission requirements by all stakeholders throughout the documentation life cycle of a project

  • Ensure that documents are in searchable with established metadata attributes

  • Audit and reconcile project documentation for multiple high profile projects

  • Resolve and escalate issues concerning missed deliverables and failure to meet document control requirements

  • Direct off-site documentation support team to coordinate special documentation projects

  • Provide reports on quality assurance, quantity, and performance of documentation delivery with tracking controls, logs or similar

  • Track phases of multiple projects to proactively provide documentation control support to project management

  • Validate project close out documentation for migration to facilities management

  • Administer electronic document management system including related forms, documents, and support tickets.

  • Enhance the documentation process using the electronic document management system.

  • Manage risk associated with changes to project teams and phase of project work by controlling access and permissions on the electronic document management system .

  • Provide strategic advisement on document standards and procedures to Management

Xerox Corporation (NYSE: XRX) is an $11 billion technology leader that innovates the way the world communicates, connects and works. Our expertise is more important than ever as customers of all sizes look to improve productivity, maximize profitability and increase satisfaction. We do this for small and mid-size businesses, large enterprises, governments, graphic communications providers, and for our partners who serve them. We understand what’s at the heart of work – and all of the forms it can take. We embrace the increasingly complex world of paper and digital. Office and mobile. Personal and social. Every day across the globe – in more than 160 countries – our technology, software and people successfully navigate those intersections. We automate, personalize, package, analyze and secure information to keep our customers moving at an accelerated pace.

Learn more at www.xerox.com.

  • Prior document control or project administration experience

  • Design, construction, architecture, real estate development, or facilities management exposure

  • Experience in document management, system administration, or data governance

  • Advanced word processing and spreadsheet experience required

  • Strong administration and project management skills

  • Strong knowledge of electronic document management systems, document control tools, or collaborative project management software such as Constructware, Prolog, Primavera, PMWeb, Newforma, Aconex, Asite, Documentum, Laserfiche, or similar

  • Excellent written and oral communication

  • Attention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and management

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

Title: Document Controller, Real Estate Information Management

Location: New Jersey-Virtual- NJ

Requisition ID: 18003282