Xerox Document Controller, Real Estate Information Management in Virtual, New Jersey
The Document Controller (DC) as a member of the Real Estate Information Management (REIM) group supporting real estate construction project teams by managing project design documents and by advocating document standards and requirements. The DC performs a variety of document control functions using cloud-based electronic document management system. The DC will work with end-users to collect, maintain, and distribute documents while ensuring quality and integrity of the documentation.
The qualified candidate will have electronic document management experience within the design and construction industry. This position is responsible for all client-facing document control activities. These activities require cooperation across a large group of individuals that include both on-site and off-site stakeholders.
• Responsible for the management of projects for external customers only, including managed services and professional services consultancy, IT outsourcing services and outsourcing service delivery.
• The role holder develops, documents and maintains program/project schedules, resource plans and program/project budgets.
Builds knowledge of the organization, processes and customers
Requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills
Receives a moderate level of guidance and direction
Moderate decision making authority guided by policies, procedures, and business operations protocol
May perform one or more of the following duties:
Maintain engineering drawings, project reports, specifications, proposals, and other documentation for multiple construction projects
Support multiple on-site and off-site project team members engaged in the design, construction, and integration of real estate capital projects and related document management
Ensure design and construction deliverables meet document submission requirements by all stakeholders throughout the documentation life cycle of a project
Ensure that documents are in searchable with established metadata attributes
Audit and reconcile project documentation for multiple high profile projects
Resolve and escalate issues concerning missed deliverables and failure to meet document control requirements
Direct off-site documentation support team to coordinate special documentation projects
Provide reports on quality assurance, quantity, and performance of documentation delivery with tracking controls, logs or similar
Track phases of multiple projects to proactively provide documentation control support to project management
Validate project close out documentation for migration to facilities management
Administer electronic document management system including related forms, documents, and support tickets.
Enhance the documentation process using the electronic document management system.
Manage risk associated with changes to project teams and phase of project work by controlling access and permissions on the electronic document management system .
Provide strategic advisement on document standards and procedures to Management
Xerox Corporation (NYSE: XRX) is an $11 billion technology leader that innovates the way the world communicates, connects and works. Our expertise is more important than ever as customers of all sizes look to improve productivity, maximize profitability and increase satisfaction. We do this for small and mid-size businesses, large enterprises, governments, graphic communications providers, and for our partners who serve them. We understand what’s at the heart of work – and all of the forms it can take. We embrace the increasingly complex world of paper and digital. Office and mobile. Personal and social. Every day across the globe – in more than 160 countries – our technology, software and people successfully navigate those intersections. We automate, personalize, package, analyze and secure information to keep our customers moving at an accelerated pace.
Learn more at www.xerox.com.
Prior document control or project administration experience
Design, construction, architecture, real estate development, or facilities management exposure
Experience in document management, system administration, or data governance
Advanced word processing and spreadsheet experience required
Strong administration and project management skills
Strong knowledge of electronic document management systems, document control tools, or collaborative project management software such as Constructware, Prolog, Primavera, PMWeb, Newforma, Aconex, Asite, Documentum, Laserfiche, or similar
Excellent written and oral communication
Attention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and management
Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.
Title: Document Controller, Real Estate Information Management
Location: New Jersey-Virtual- NJ
Requisition ID: 18003282