Xerox HR Administrator in Southern Finland, Finland

We have an exciting opportunity for an enthusiastic, well-organized, punctual and professional HR Administrator to join our HR department located in our Xerox Finland office as soon as possible.

The job holder will be working within an international environment, liaising with HR professionals across Europe (mainly Nordic Countries) in order to ensure an efficient HR management of the resources based in Finland.

Key Responsibilities:

  • Partnering with business groups to establish an effective HR management process, providing expert advice and guidance on Xerox HR policies and procedures

  • To ensure accurate and timely recording of HR data (e.g. Headcount reporting and out-looking, maintaining Management Information trackers, Supporting the business with bid responses, Management Development Process and compiling reports as required.

  • To lead / support HR projects and general activities as required supporting process alignment, simplification and workflow improvement

  • To work with the HR Shared Services Groups (e.g. Employee Service Centre, Compensation & Benefits, Resourcing, Talent and Programmes, Learning & Development and Employee Relations) to deliver a complete HR service to the business units

  • Work closely with HR colleagues across Europe to ensure effective HR management of employees based in country

  • Guide and motivate managers to allow them to effectively manage their teams

  • Deal with individual and ad-hoc HR related queries

  • Well developed HR knowledge and expertise gained in an admin operational HR role supporting line and senior managers, ideally with experience in a busy head office environment or large multi national.

  • Bachelor of science in Human resources or equivalent degree

  • Good knowledge of Finnish employment law, preferably collective agreement experience

  • Experience of external payroll provider

  • Have been involved in salary review

  • Good communication and interpersonal skills, able to build and develop good working relationships with line managers, senior management and within the HR Team.

  • Able to plan, organise and prioritise workload to meet customer and business requirements.

  • A flexible attitude and creative approach to problem solving with the initiative and drive to see work through to a conclusion.

  • The ability to work independently, effectively in a fast-moving, multi-tasking and multi-cultural environment

  • Computer literate, with a good understanding of Microsoft Excel, Word, PowerPoint, Outlook and Access. Knowledge of SAP HR module an advantage

  • Languages: Finnish, English and Swedish if possible.

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox in the U.S. may request such accommodation(s) by sending an e-mail to

Job: Human Resources

Organization: Human Resources Technology Business-X000000012

Title: HR Administrator

Location: Finland-Southern Finland-Espoo

Requisition ID: 17000126

Virtual/work from home? No