Xerox Problem Manager: Information Management (IM) Service Delivery in Rochester, New York

Xerox is the world's leading enterprise for business process and document management. Its services, technology, and expertise enable workplaces - from small businesses to large global enterprises - to simplify the way work gets done so they operate more effectively and focus more on what matters most: their real business. Xerox offers business process outsourcing and IT outsourcing services, including data processing, healthcare solutions, HR benefits management, finance support, transportation solutions, and customer relationship management services for commercial and government organizations worldwide. The company also provides extensive leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. Xerox serves clients in more than 160 countries. For more information, visit , , or .

Problem Manager: Information Management (IM) Service Delivery

Xerox Services is seeking an IT professional with the demonstrated ability to troubleshoot and resolve a wide variety of Information Management issues and problems. Among other duties outlined below, the individual in this role will systematically analyze and manage problems arising from incidents in the operation of information systems. A diverse background in problem resolution for a large-scale organization is required.

If you meet the requirements of this position and want to work for a world-class company with a great marketplace reputation, apply today. After applying, please check your email (including spam folder) for updates about this position.

Job Role Summary

  • Service Management responsibilities include day-to-day operations of multiple service areas including SharePoint Online, OneDrive for Business, Enterprise Search and legacy on premise 2010 and 2013 SharePoint services. Collaborating with Enterprise Architects, Service Delivery Management (SDM) teams, Problem Managers, IT outsource service providers, vendors, and business units ensuring solutions align with strategic objectives. Demonstrating knowledge of process, comprehension of industry tools, disciplined operational methods and serve as PoC for service escalations/outages.

  • Responsible for IT service delivery governance working with key suppliers to ensure services are delivered according to standards, service level agreements, financial cost controls, and security/compliance performance of corresponding services areas. Provides oversight on programs, projects, problem management, and service delivery initiatives. Influencing strategy development, implementation of service delivery resources, providing operational oversight, comprehending roadmap forecasting, and delivering solutions to internal/extended business partners.

  • Develops relationships with Problem Management focal points, Organizational Architects, key suppliers, and professionals in other related disciplines (e.g. Infrastructure Service Towers, IT Outsource Providers, Vendors, Manufactures, etc.) as appropriate.


  • Ensures that a catalog of services are created in partnership with the platform architecture team for collaboration services. Ensure that service catalogs are maintained, aligned with service level agreements, and fits within established cost controls. Ensures that service delivery is monitored effectively and actions plans are maintained to improve levels of service. Ensures that operational methods, procedures, tools are established, reviewed and maintained. Regularly reviews service delivery to ensure that trending is maintained, targets are met, and detailed corrective actions are managed.

  • Maintains a firm comprehension of organizational structure, software technologies, architecture design, development techniques, and product delivery. Influences customers and project teams through change management initiatives, ensuring that diciplined standards are maintained. Manages the implementation of processes, tools, and standard operating procedures for managing the performance of service delivery. Monitors performance and takes corrective action where/when necessary.

  • Maintains a broad understanding of the commercial IT environment, how the organization sources, manages external partners, and when it is appropriate to use in-house resources. Contributes to the development and management of agreements with suppliers to meet key performance indicators and agreed targets. Is responsible for the liaison between the user organization and designated suppliers. Ensures that supplier performance is properly monitored and regularly reviewed.


  • Has defined operational authority responsibility for SharePoint Online OneDrive for Business, Enterprise Search and legacy 2010 and 2013 SharePoint services. Collaborating with Enterprise Architects including technical, financial, process workflows, service delivery, and quality aspects.

  • Establishes organizational objectives and delegates assignments.

  • Accountable for actions take and decisions made by self and service delivery teams.


  • Influences customers, suppliers, and industry partners at peer management levels.

  • Decisions impact work of employing organizations, achievement of organizational objectives, and financial performance.

  • Develops relationships with customers, suppliers, and industry leaders.


  • Highly complex work activities covering technical, financial, and quality aspects and contributing to formulation of service strategy.

  • Has deep understanding of information systems, industry, emerging technologies, and implications for the wider business environment.

Main Responsibilities:

Business Value / Context Ensures that a Service Catalog of all available services is created and maintained and that the structure of service level agreements is fully defined by the mapping of services to users and business processes. Takes responsibility for operational structure, escalation procedures, and requisites. Ensuring operational methods, procedures, facilities, and tools are established, reviewed and maintained.

Operational Oversight for Day to Day Service Management

  • Ensures that the necessary arrangements are in place to meet appropriate RISK requirements (Safe Harbor/Privacy, SOX, etc.). On the basis of both experience and foresight, sets up and maintains a risk management program.

  • Works with clients or users to establish qualitative assessment of the service provision, from the client/user perspective, and initiates actions for improvement, where appropriate. Reviews service level agreements, investigates all appropriate means to improve service levels, and recommends new or revised policies or procedures. Implements specific proposals, balancing overall usage requirements with current and planned services, and prepares investment proposals to meet changes in demand.

  • Ensures that quantitative and qualitative data is collected and analyzed to monitor the suppliers’ performance against agreed service levels, publishes the results, and initiates actions based on results. In liaison with Sourcing Relationship Managers, ensures proper monitoring of the agreements and recommends actions, including the enforcement of any penalty clauses, to bring agreements back into line or to terminate them. Ensures service levels are meeting stakeholder requirements.

  • Oversees User requests. Manage process including SAM Office handling of requests. Manage relationship with SAM Office.

  • Works with Security to ensure the environment meets PCI compliance standards and will pass audits. Support ISRA and Tenable scans. Involved with Security for non-PCI servers as well.

  • Facilitates work when a virus is discovered. Interact with security teams, vendors, and IT service providers coordinating response activities.

  • Supervises the planning and execution of Monthly/Quarterly Security patching including maintenance activities.

  • Meets with customer, gathering requirements, facilitate informational sessions, and manage application assessments/integrations.

  • Supports annual business continuity disaster recovery drills.

  • Works with Collaboration team members and customers to prioritize and manage service requests and service related issues.

  • Problems management function for services within span of control.

  • Assists with operational issues, which may occasionally require off-hours problem management.

  • Interacts with Hardware/Software asset management teams and serve as client operational focal point.

    Relationship Management

  • Advises and influences business clients regarding the communication, delivery, costs, availability and functionality of services and systems. Develops an effective partnership with suppliers and business

  • Initiates/implements procedures for resolution of conflict or contention for service, setting clear priorities such that both foreseeable incidents and unforeseen conflicts are resolved in a professional and responsible manner.

  • Responsible for the liaison between the customer and the supplier organizations, representing the service delivery relationship, and enabling all communications to take place effectively. Defines escalation processes/procedures for any issues or problems raised by the suppliers, users, and is responsible for arbitration in situations of conflict.

  • Ensures that stakeholders are aware of the terms and conditions of agreements, deals appropriately with suppliers. Facilitates good communications between suppliers and stakeholders.

  • Builds and maintain relationships and is the Conduent representative in Business Management meetings with value chain partners and co-suppliers.

Education Requirements:

  • Bachelor’s Degree or Masters Degree (preferred) Computer Science, Information Systems, Engineering, Business Administration, Contract Administration, Finance, or other related field. Or equivalent work experience.

  • LSS Green Belt online training


  • Strong relevant technical or business work experience, including previous Operational Service Delivery Management experience (required)

  • Working knowledge and experience with MS O365, SharePoint Online OneDrive for Business is preferred

  • Working knowledge and operational experience with Enterprise Search and legacy 2010 and 2013 SharePoint services is preferred

  • Business Continuity Disaster Recovery Architecture Concepts and Failover Technologies (required)

  • Comprehension of server Backup and Recovery Services is preferred

  • IT Asset Management operationalization, service delivery, reporting, and tools (I.E. Eracent)

  • Client Security Policy Configuration Management including Endpoint and Antivirus Software

  • Developed range of strategic management and leadership skills

  • Has demonstrated extensive relevant technical or business work experience

  • Has broad commercial and technical expertise, often in a variety of environments

  • Demonstrates the leadership skills needed to handle innovation and change resulting from the implementation of new information and communications technology solutions

  • Is familiar with the requirements of the organization for products and services and with the use of the products and services which are the subjects of the agreements

  • Understands standard contracting procedures within own organization

  • Sound commercial, organizational, time management, negotiation and resource management skills

  • Ability to prioritize work activities

  • Is skilled in conducting meetings and team management

  • Has a broad knowledge and understanding of IT concepts, current and emerging RISK Coherences, and architectures, coupled with practical knowledge of problem management and the principles and processes of implementing and delivering IT services

  • Demonstrated ability for systematically analyzing and managing problems arising from incidents in the operation of information systems

  • Has general awareness of critical incidents and business implications

  • Demonstrated ability to become thoroughly familiar with the services and products delivered and the tools, methods, procedures, equipment and software used in the operation and management of the service

  • Has the ability to lead teams successfully when handling complex or high impact problems

  • Demonstrates excellent verbal, written, and presentation skills

  • Above average proficiency using Microsoft Office productivity applications

  • Must be currently eligible to work in the US for any employer without sponsorship

  • Must consent to and successfully clear all required pre-employment screenings (background and substance abuse)

Additional Role Requirements: • ITIL V3 - Completion of prescribed foundation eLearning courses is required for all positions • Risk: Broad and thorough understanding of Risk-Coherences (Safe Harbor, Privacy, PCI, ISRA, SOX, SOD, DR, BCAP, etc.)

NOTE: Strong preference for the person in the position to be located in Rochester, NY. A virtual work environment might be considered for the ideal candidate.

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to// //. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

This job description is meant as a guideline for applicants, and employees of Conduent. It is not a definitive or exhaustive description and consequently may not include all tasks or functions related to the position. This document does not create, and is not part of, an employment contract. Please note the position may change to meet the changing requirements of Conduent’s business. Employees may be assigned duties either, in addition to or instead of, those set out in this document and the position is subject to further changes at Conduent's discretion.

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Job: IM Service Delivery

Organization: Xerox (XT)

Title: Problem Manager: Information Management (IM) Service Delivery

Location: New York-Rochester

Requisition ID: 16026798

Virtual/work from home? Yes