Xerox Analyst II, IM Service Delivery in Kerala, India

Purpose:

• Responsible for strategy development and implementation of service delivery resources and oversight of operational facilities; responsible for IT service delivery governance. Authorizes organizational policies governing the conduct of management of change initiatives and standards of professional conduct including procedures covering the selection of suppliers, tendering and procurement. Involved in the negotiation of major contracts. Sources and manages external partners, engaging with professionals in other related disciplines (e.g. procurement specialists, lawyers) as appropriate.

• Ensures that service delivery meets agreed service levels. Creates and maintains a catalogue of available services. Determines service level requirements and negotiates and agrees service levels implementations and then ensures that service delivery is monitored and all relevant information is recorded and analyzed. Establishes, and maintains, and/or reviews operational methods, procedures and facilities in assigned area of responsibility and reviews them regularly for effectiveness and efficiency to ensure agreed service levels are met and all relevant procedures are adhered to. Provides appropriate status and other reports to specialists, users and managers.

• Diagnoses service delivery problems to identify actions required to maintain or improve levels of service and then initiates or delegates required actions to address. Initiates or refers required actions. Ensures that appropriate action is taken to investigate and resolve incidents and problems in systems and services and ensures that such incidents and problems are fully documented within the relevant reporting systems and coordinates the implementation of agreed remedies and preventative measures.

• Takes responsibility for the design, procurement, installation, upgrading, operation, control, maintenance and effective use of IT components and monitors their performance. Coordinates scheduling of and supervises all maintenance and installation work. Ensures that operational procedures and working practices are current and fit for purpose and ensures that operational problems are identified and resolved.

• Maintains a broad understanding of the commercial IT environment, how XIM sources, deploys and manages external partners and when it is appropriate to use in-house resources. Assists in the development of and manages the execution of contracts with suppliers to meet key performance indicators and agreed targets. Is responsible for the day-to-day service delivery liaison between XIM and designated suppliers. Ensures that supplier performance is properly monitored and regularly reviewed. Advises on policy and procedures covering the selection of suppliers, tendering and procurement.

Scope:

Specific:

• Autonomy:

• Works under broad direction.

• Full accountability for own technical work or project/supervisory responsibilities.

• Receives assignments in the form of objectives.

• Establishes own milestones, team objectives and delegates assignments.

• Work is often self-initiated.

• Influence:

• Influences organization, customers, suppliers and peers within industry in area of specialization.

• Significant responsibility for the work of others and for the allocation of resources.

• Decisions impact on success of assigned projects i.e. results, deadlines and budget.

• Develops business relationships with business partners.

• Complexity:

• Challenging range variety of complex technical or professional work activities.

• Work requires application of fundamental principles in a wide and often unpredictable range of contexts.

• Understands relationship between specialism and wider customer/ organizational requirements.

General:

• Uses best practices and knowledge of internal or external business issues to improve products or services

• Acts as a resource for colleagues with less experience

• Requires in-depth knowledge and experience

• Decisions guided by policies, procedures and business plan

• Generally domestic scope/accountability

Primary Responsibilities:

• Strategy / Direction

• Creates and maintains a catalogue of all available services (Service Catalogue). Defines the mapping of services to clients/users to establish the structure of service level agreements (SLAs). Establishes, documents and maintains operational methods, procedures, and facilities in assigned area of responsibility, and reviews them regularly for effectiveness and efficiency.

• Influences design and development of new and changed systems and services to optimize operational efficiency. Contributes to definition of associated standards and techniques. Recommends operational and maintenance acceptance of new systems and services.

• Contributes to departmental policy, procedures and practices on matters such as security, health and safety, environmental controls, service facilities and media storage.

• Maintains a broad understanding of the commercial IT environment, how the organization sources, deploys and manages external partners and when it is appropriate to use in-house resource. Advises on policy and procedures covering the selection of suppliers, tendering and procurement.

• Business Value/ Context

• Works with client/user representatives to determine service level requirements. Negotiates and agrees to service levels covering aspects of quantity (e.g. hours, times, throughput, consumables) and quality (e.g. availability, reliability, performance, growth capacity, support, contingency and security).

• Manages customer expectations and perceptions in order to optimize customer satisfaction. Works with customers to establish qualitative assessment of the service provision, from the client/user perspective. Proposes service improvements based on analysis of metrics, and satisfaction surveys.

• Obtains and manages budgets for the execution of third party contracts, taking responsibility for selling the products and/or services within own organization. Ensures invoices from suppliers are checked to establish whether they are valid, and authorizes payment.

• Liaises with service level management, in the specification of services, identification and choice of suppliers and negotiation of contracts and changes to contracts, service levels and specifications with end user management and suppliers. Either has sole responsibility for small contracts which are not mission critical or is one of a team handling larger or more important contracts.

• Operational Oversight

• Regularly reviews Operational Level Agreements (OLAs - internal), and/or underpinning agreements (external) to ensure that they are in line with SLA targets. Liaises regularly with service providers and customers to review and improve performance against SLA. Reviews SLAs, produces new SLAs and extensions to existing SLAs. Negotiates changes and improvements to SLAs with the agreement of service provider and user management.

• Ensures that the necessary arrangements are in place to meet appropriate RISK requirements (Safe Harbor/Privacy, SOX, Information Security Risk Assessments, Segregation of Duty, adhoc audit requirements, etc…). Liaises with those responsible for problem management in the diagnosis and resolution of service problems, ensuring that account is taken of agreed levels of service. Initiates action to maintain or improve levels of service, referring issues to higher levels of management as required.

• Monitors levels of service achieved, ensures detailed metrics and records are kept and analyzed, provides adequate, accurate and timely reports, to clients/users and providers, on actual service levels achieved compared with the targets set in SLAs, and initiates appropriate action involving other service management functions as necessary.

• Monitors the effectiveness of all service level management tools and processes in use. Recommends and justifies the purchase of new or upgraded tools and processes.

• Ensures that regular meetings to review performance and progress take place with suppliers

• Relationships

• Develops contracts for the supply of products and/or services, ensuring that each contract underpins the relevant service level agreement(s) with the business, and enables key performance indicators and agreed targets to be met.

• Is fully responsible, or leader of a team, for the liaison between the customer and the supplier organizations, owning the relationship on behalf of the customer organization, and enabling all communications to take place effectively and efficiently. Is the first point of escalation for any issues or problems raised by the suppliers, or users, and is responsible for arbitration in situations of conflict.

• Ensures that users in own organization are aware of the terms and conditions of contracts, and deal appropriately with suppliers. Facilitates good communications between suppliers and users within own organization.

• Analysis

• Ensures that quantitative and qualitative data is collected and analyzed to monitor the suppliers performance against agreed service levels, publishes the results, and initiates actions based on results. Ensures proper monitoring of the contracts and recommends actions, including the enforcement of any penalty clauses, to bring contracts back into line or to terminate them.

• Maintains agreed statistics for quality assurance purposes to assess the ongoing success and effectiveness of the process.

Candidate Education:

Minimum Bachelor's Degree Bachelor’s Degree or Masters Degree (preferred) Computer Science, Information Systems, Business Administration, Contract Administration, Finance, or other related field. Or equivalent work experience.

Preferred Master's Degree Bachelor’s Degree or Masters Degree (preferred) Computer Science, Information Systems, Business Administration, Contract Administration, Finance, or other related field. Or equivalent work experience.

Professional Certifications:

Preferred LSS Green Belt online training required.

Candidate Background:

Minimum Typically has significant relevant technical or business work experience.

Minimum Above average verbal, written and presentation skills.

Minimum Broad commercial and technical expertise, often in a variety of environments.

Minimum Possesses a good level of management skills, with particular emphasis on interpersonal and negotiating skills.

Minimum Has the ability to lead teams of staff successfully, when handling complex or high impact problems.

Minimum Above average proficiency using standard Office productivity applications pc-based analytical tools.

Minimum Demonstrates good negotiation skills with experience of dealing with users, other staff and suppliers.

Minimum Understands standard contracting procedures within own organization.

Minimum Has sound commercial, organizational, time management, negotiation and staff management skills.

Minimum Pays attention to detail.

Minimum Is skilled in conducting meetings and team management.

Minimum Is familiar with the requirements of the organization for products and services which are being contracted for.

Minimum Shows a systematic, analytical approach to problem solving and shows aptitude for analyzing and managing problems arising from incidents.

Minimum Has a broad knowledge and understanding of IT concepts, current and emerging RISK/XIM Coherences, and architectures.

Minimum Has practical knowledge of incident and problem management and the principles and processes of implementing and delivering IT services.

Minimum Demonstrates the special leadership skills needed to handle innovation and change resulting from the implementation of new information and communications technology solutions.

Minimum Is thoroughly familiar with the services and products delivered and the tools, methods, procedures, equipment and software used in the operation and management of the service.

Additional Role Requirements:

All Domains

ITIL V3 - Completion of prescribed foundation eLearning courses is required for all positions. Certification may be required for some positions; see your mgr. for guidance.

Business Acumen: Completion of prescribed foundation eLearning courses ( Principles of Accounting and Finance for Non-financial Professionals) is required for all positions.

Risk: Intermediate understanding of Risk-Coherences (Safe Harbor, Privacy, PCI, ISRA, SOX, SOD, DR, BCAP, etc…)

Domain Specifics

Network Services Examples - Open Systems Interconnection (OSI) model, Wired and Wireless Networks, LANs / WANs / VPNs, Switches / Routers / Load Balancers / Firewalls, Security, Capacity and Performance Management

Voice Services

Examples - Analog vs Digital Voice, Legacy Telephony, Ability to translate end user requirements into global solutions, features, functionality, Toll Free , etc…

Processing Services

Examples - Data Center Facilities Operations, Data Center Networking, Operating Systems, Storage Technologies, Virtualization Concepts and Implementations including Cloud,

IT Services Continuity / Disaster Recovery / High Availability, IT Asset Management, Capacity and Performance Management, etc…

Messaging Services

Examples - Internet Mail Architecture, Message Routing, Mail Protocols, Microsoft Exchange / Active Directory / DNS, Mail Encryption, Anti-Virus / Anti-Spam, Remote Access / Mobile Devices, Third Party Integrations

Title: Analyst II, IM Service Delivery

Location: India-Kerala-Kochi

Requisition ID: 17003774