Xerox Procurement Professional in Guatemala, Guatemala

Xerox is a global business services, technology and document management company helping organizations manage their business processes and information. Since the invention of xerography just over 75 years ago, we have continued engineering how the world works by applying our experience in imaging, business process, analytics, automation and human centric design to make a real difference for our customers and their customers. We have changed the way the world shops, learns, parks, does banking, receives healthcare and, of course – works.

Headquartered in Norwalk, Conn., Xerox has more than 140,000 employees and does business in more than 180 countries. Together, we provide business process services, printing equipment, hardware and software technology for managing information -- from data to documents. Learn more at www.xerox.com.

Purpose:

  • Responsible for the overall coordination of the Technology Acquisition process of goods and services for a requester, division or business unit.

  • Manage SharePoint site

  • Provide analysis to Upper Management on spending details

  • Train the Field on SharePoint and Xerox Corporate Purchase Guidelines

Scope:

  • Solves a range of complicated problems; leverages other team members and uses previous experience to identify solutions.

  • Individual contributor – no direct reports

  • Communication with Field - work closely with AOMs and account associates, CODs and VPs

  • Work with regional finance controllers

  • Front line controller who reviews to get final approval from Finance.

  • Manages escalations from Purchasing Specialist or the Field

Main Responsibilities:

  • Validate contracted and non-contracted Xerox Vendors are used for iProcurement orders

  • Provides complex reporting and analysis for order activity, may include slicing through vendors, invoice, order type, etc.

  • In charge of managing the SharePoint site

  • Validates updates from team are done within time frames and accurately

  • Requests updates on order activity to requestors

  • Reconcile and verify account invoices, if necessary to ensure timely and proper payment

  • Communication and follow up with requestors

  • Validates correct GL account code are used for all submissions

  • Train the Field (CAs, AOMs, CODs, VPs) in SharePoint and process changes

  • Train the Field (CAs, AOMs, CODs, VPs) in Xerox Corporate Purchase Guideline

  • Perform quoting process to ensure price is competitive – communication with sales, manager, CEO

  • Validate documentation follows Xerox Corp guidelines/policies and provide feedback

  • Reconcile invoices - currency and exchange rate – per Xerox Corp policies

  • Track accurate amounts being used/presented (especially $ amounts) based on reports

  • Ensure process and workflow is completed, from beginning to end, including follow ups

Education Requirements:

  • Preferred: Bachelor’s Degree in a Technical Field or Business Administration, or other related field, or equivalent work experience.

  • Preferred: 1-3 years of experience leading projects for service outsourcing to required scope, quality, timescale and budget.

Professional Certifications:

  • Minimum: Requires overall knowledge of the corporate Procurement tools (iProcurement and/or JDE, CapCon, C/LAR, SharePoint).

  • Preferred: Lean Six Sigma

Candidate Background: Skills, Knowledge and Abilities:

  • Minimum: Requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills.

  • Minimum: Excellent Excel skills

  • Minimum: Costumer focus and centric, must present ability to translate needs into requirements for order processing

  • Minimum: Uses best practices and knowledge of business issues to improve services.

  • Minimum: Solves complex problems; takes a new perspective to identify solutions.

  • Minimum: Experience developing reports and interpreting data

  • Minimum: Excellent communication skills (written, verbal), open to feedback

  • Preferred: Follow up and tracking abilities

  • Minimum: Demonstrate initiative, being proactive, demonstrating leadership

  • Preferred: Access skills/knowledge

  • Minimum: Able to work under pressure

  • Minimum: Understands financial concepts, terminology, and acronyms

  • Preferred: Schedule flexibility

Additional Role Requirements: Core Competencies

  • Able to develop reports and trends with ability to interpret and explain the data

  • Excellent written and verbal communications

  • Proficient with Microsoft Suite

  • Able to handle difficult customers and escalations

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

Title: Procurement Professional

Location: Guatemala-Guatemala-Guatemala City

Requisition ID: 17003982