Xerox Site Coordinator (Global Business Service Centre) in Cataluna, Spain

We are looking for an experienced administrator to join the Xerox Global Business Service Centre in Barcelona. The successful candidate will report into the Site Leader and will be responsible for providing administrative support across the site, performing Reception duties, making travel arrangements and providing general office support.

Key Responsibilities

  • Transportation Management: Schedule shuttles for employees and visitors, schedule taxis from the airport or hotel to the office
  • MFD Management: Supply ordering and replacement, calling for services
  • Managing conference room/training room bookings for visitors and staff
  • Receptionist duties
  • Managesgeneral administrative office activities to include mail, messenger, travel desk, stationary supplies and other office activities as directed
  • Mail delivery: Accept, sort and deliver mail to site employees
  • Travel booking: Book hotels, restaurants, airfare, ground transportation for visitors or employees
  • Responsible for providing support for global purchasing; gathering quotes, creating purchase orders, creating procurement requests, order tracking
  • Provide access to visitors; badges and temporary security access
  • Coordinate and support special needs from visitors: water, coffee, snacks
  • Ordering coffee supplies

  • Previous experience in an administrative role

  • Fluent in English
  • Attention to detail and accuracy
  • IT literate
  • Excellent customer service and organisation skills

Job: Customer Support & Administration

Organization: Technology Business

Title: Site Coordinator (Global Business Service Centre)

Location: ES-Cataluna-Barcelona

Requisition ID: 16028436

Virtual/work from home? No